Teamwork has become a custom in many jobs. On many occasions we have to distribute tasks, or distribute certain periods of time among colleagues, or we simply have to communicate in a way that does not hinder our work. Evernote is an ideal tool for organizing tasks and notes, and very simple.
The launch of Google Keep has enabled Evernote to have repercussions again, and it's normal, given that it's the Swiss Army knife of online tools. You just have to learn how to use it, and that's precisely what this special is about, in which we'll see how to use it. cross-platform collaborative notesThat is, notes that all users can write or edit, and that can also be stored on their mobile phone, computer, or even on their home screen thanks to the Evernote widget, allowing them to be viewed at a glance.
These are the steps to follow:
- Create a notebook in Evernote and share it with your users. you want, those who can edit collaborative notes.
- Create a new note. Now, all users can access that note, write text, or edit the one that has already been written.
- Tag that note. It will serve to later show only the notes with this label.
- Make sure you have Evernote for Android and Evernote Widget installed on your smartphone or tablet.
- Add the Evernote widget on screen, the one that shows notes. There are four different ones, but only one that shows notes.
- Configure the widget. We can select the appearance of the widget, as well as the list of notes to be displayed. We select Label, and mark the one we assign to this note.
Now, we'll have the collaborative notes that we or the collaborating users create on screen. It's ideal, for example, for creating to-do lists, in which each user can mark which of them have been completed.
Ways to share collaborative notes
Share well It's key for everyone to see and, if necessary, edit as needed without friction. Evernote allows several ways to adjust visibility and permissions based on context.
Public link (read-only)
It generates a public link from any note to open it in the browser. It's ideal for quick sharing and avoids registrations. This link grants viewing access only; the recipient will not be able to edit the note. Those who use Evernote will be able to save a copy in his account.
You can send the note by Email to one or more people; the content appears in the body of the message and any attachments are included. Typically, sending is done from a standard address. no-reply@evernote.com, and if the recipients respond, the response will reach the email associated with your account.
Social Media
To amplify reach, share the note on Twitter, Facebook or LinkedIn via a public link. This is useful if you're writing ideas or drafts as a simple article. You lose advanced analytics, but you gain speed and simplicity.
Integrated chat (subject to availability)
If your account includes an integrated Evernote chat, you can share notes and control permits instantly. Typical levels are: Edit and invite (you can edit and add collaborators), Edit (can modify without inviting) and View (read-only). When sharing via chat, the note is accessible without being added to your notebooks unless you choose save a copy.
Permissions, changes, and security
When sharing, define the appropriate level for each person: just watch avoid changes; edit accelerates co-authorship; edit and invite makes it easier to scale your team. If you move a shared note to another notebook, the access remains; if you remove it, those who have not saved copy la will lose. Tagging helps you filter and display only what's relevant in your widget.
Automate notifications with Botize
In order not to depend on manual notifications, an automation with Botize check a notebook at intervals (for example, every 3h, configurable), detects new shared notes and sends a Email with a title and link to whomever you choose. Fewer repetitive tasks, fewer forgetfulnesses, and more communication reliable for your productivity and concentration without changing your way of working.
Coordinate tasks and reminders
See at a glance priorities and responsible: assign tasks within the note, use lists with boxes, add reminders and rely on notifications to keep up, both on desktop and mobile devices.
With these guidelines, your collaborative notes in Evernote They combine visibility, permission control, on-screen presence via widgets, and an automated notification flow that reduces friction and increases team coordination.
